***UPDATED December 2017***
For those of you using Salesforce Lightning Enterprise (and Unlimited) licenses, you may be able to use Salesforce Platform licenses (formerly known as Force.com licenses) for some of your users to substantially reduce your total Salesforce licensing costs.
Platform users co-exist with your Salesforce Enterprise users because Salesforce Platform Users and Salesforce Enterprise users access the same database.
The cost for a Salesforce Lightning Enterprise license is $1,800/year and the cost for a Lightning Platform Starter license is $300/year per license. So can save $1,500 a year per license if you utilize Platform Starter licenses instead of Lightning Enterprise licenses!
It is common that Salesforce starts in the sales department of a company, where it creates a high degree of value for the firm, and then it expands into other areas of the company. In making this expansion within the enterprise, custom objects are created to handle new data sets in Salesforce and many of these new operationally focused users do not need the “CRM” objects in Salesforce Lightning Enterprise Edition.
What are the CRM objects? They are:
In some instances, a company may be using a CRM object but they are making light use of the object. In this case, it could be that the cost to develop a similar object with a Lightning Platform license could be done for substantially less than the cost of their Salesforce Enterprise license. Remember that you save $1,500 per year for every license migrated from Salesforce Enterprise license to a Salesforce Platform Starter license.
A Lightning Platform Starter license provides full access to Accounts and Contacts in the same database with Salesforce Enterprise license users.
A move a Lightning Platform license does not impact access to accounts and contacts. Users will still have full access to accounts and contacts according to your sharing rules. However, transferring a user to a Platform license will make changes to their access to records, so this change must be well thought out before implementing. StarrData can help with these types of issues.
Even though Platform users can have the same access to Accounts and Contacts that Enterprise users have, your users will probably need access to more than Accounts and Contacts. This is where custom objects are used.
The Salesforce Lightning Platform Start user can access up to 10 custom objects with the same functionality that is available in Salesforce Lightning Enterprise Edition. This functionality includes:
- Workflow and approvals
- Native collaboration (Chatter)
- Reports and dashboards
- Email templates
- Integration via real-time API
- Assets and work orders
If your users need to access more than 10 custom objects, you can upgrade to a Lightning Platform Plus license, which gives users access to 110 custom objects and costs $1,200/year per license.
Users that only access Accounts, Contacts and custom objects are ideal candidates to move to Platform licenses.
As an example of this, let’s say you have a custom inventory management app in Salesforce with 20 users of this app. Since these 20 users are working in custom objects and do not need access to Opportunities and Cases (and all the other CRM objects) they would be perfect for Platform licenses, and moving them over to Platform licenses from Enterprise licenses can reduce the company’s licensing fees by up to $30,000 per year.
Project management, human resources management, software development bug tracking, and attendance tracking are all examples of applications frequently developed in Salesforce that could be candidates for moving to Platform licenses.
It is important that every user in your organization that uses Salesforce has their own license, so the cost of Salesforce licenses can add up. Salesforce Platform licenses provide you a way to have some of your users on less expensive licenses so you can reduce your overall licensing costs while still providing all users access to the data they depend on in Salesforce.
If you have questions about this subject or would like to explore making such a change at your company please contact us.